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JOB OPPORTUNITY IN COMMUNITY DEVELOPMENT

VILLAGE OF ADDISON
SEASONAL PART-TIME EMPLOYEE –
COMMUNITY DEVELOPMENT DEPARTMENT 

Summary of Position and Duties
The Human Resources Division is accepting applications for one May 15, 2022 opening for the at-will, FLSA non-exempt, seasonal position of Part-time employee in the Community Development Department. The position works approximately 37.5 hours a week, 8:00 AM – 4 PM, Monday – Friday, on a seasonal basis, with a start date and end date to their employment with the Village, as determined by the Village of Addison.

Examples of some of the duties include, but are not limited to:

  • Notify property owners when they need a rental license; process Rental License Applications; track and collect all rental inspection fees; update the Rental Emergency Contact list; type inspection notifications for rental inspections; prepare inspection lists for each rental inspector; maintain all active rental files and archive files; prepare and mail out agenda for Tenant and Landlord Commission; prepare and mail out agenda; take minutes for the Commercial and Industrial Commission and maintain all files for approved Sign Variations and Outdoor Activities.
  • Types correspondence including letters, memorandums, contracts and other legal documents, bid specifications, statistical and technical information, legal announcements of public hearings for publication in local newspapers, certificates of occupancy and bond refund forms for Community Development Department personnel; proofreads copy and distributes to the appropriate department or individual; assists with scheduling appointments for the Director of Community Development and other department personnel. Schedules meetings with contractors, architects, developers and attorneys, when necessary. Occasionally transcribes material from a Dictaphone.
  • Performs general office duties such as establishing and maintaining files and card indexes (i.e., engineering plans and proposals, legal documents and zoning regulations); scanning documents and blueprints, logs all plans which may be reviewed by department personnel, may schedule all liquor and license suspensions; answers telephones, greet visitors, arrange appointments for supervisors and direct telephone inquiries to the appropriate person or department; receive, sort, stamp and distribute incoming mail; and prepare outgoing mail. Takes in permit submittals and revisions; issue permits; schedule inspections for permits and appointments for instant permits; collect re-inspection fees for permits; write-up Service Request Complaints; write-up Permit Releases for Transfer Stamps; hand-out and take in Freedom of Information requests; collect payments for administrative adjudication citations, high grass and board-up fees. Provides said service to customers in a timely, professional and courteous manner.
  • May compile special reports and studies; audit reports; proofread data; code data for entry into computer; assist in the preparation of charts, graphs and other statistical data.
  • Passes out building permit applications and sells code books and related items at the department counter.
  • Prepares monthly reports regarding building permits, departmental records and U.S. Census report of building permits issued for local construction.
  • May be required to keep departmental attendance records current and sends monthly employment records to personnel.
  • Prepares, on a monthly basis, department items which must appear on Committee and/or Commission agendas; assist with the preparation of department bids for various construction and repair projects within the Village; assists with the final preparation of the department’s yearly budget.
  • Performs duties in strict accordance with the Department/division SOP/safety manual and is expected to report any hazards and observed infractions immediately to the supervisor; may serve on departmental safety committee; makes certain that staff in the division are also performing duties in accordance with all Department/division SOP/safety manual regulations and policies.

All applicants must meet the following minimum requirements to be an eligible candidate for this position:

  • Possess a High School diploma or G.E.D equivalent and be 18 years old.
  • Ability to pass a personal interview, physical and drug screen when applicable.
  • Ability to work any expected/unexpected overtime that may be mandatory.
  • Experience in successfully dealing with the public, in person, on a very frequent basis, including the ability to handle irate, difficult and demanding customers with professionalism and courtesy.
  • Be able to successfully utilize Microsoft Office software programs (i.e., Word and Excel).
  • Possess a valid Illinois License CDL Class ‘D’ and/or Class ‘B’ or of the classification appropriate to the equipment to be operated free from incidence that may result in license revocation or suspension. 

ADA COMPLIANCE 

Physical Skills and Abilities Required:
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing up to twenty (20) pounds. Employee is exposed to moving mechanical parts.

Ability to sit (using a computer on a desk) for several or more hours straight with occasional short breaks; and stand for an hour or more at one time with occasional short breaks (i.e., filing documents, working the front counter greeting and working with customers). 

The employee must be available and present for work as scheduled and perform all functions of the job safely and efficiently at all times in compliance with all safety regulations and policies for the safety and welfare of the employee, co-workers, and the public.  Must be able to attend and participate in job-related meetings, seminars, and continuous education courses. Must be able to pass psychological, physical and/or other examinations as required.

Work Environment Factors:
Ability to work under generally safe and comfortable conditions where exposure to environmental factors may cause discomfort and poses a limited risk of injury. The noise level in the work environment is usually low.

Ability to recognize and prepare to work safely within the constraints of potential hazards.

Salary:
The hourly range rate for all positions is $15.71- $21.75. Seasonal part-time employees work approximately 37.5 hours per week, plus any required overtime.

Required test and screenings:
The candidate selection process consists of a review of the candidate’s past work experience/skills and a personal interview. Successful candidates must successfully pass all required screenings and tests administered, when applicable, in order to be a candidate for this position. However, passing all required screenings/tests and completing a personal interview does not guarantee hire by the Village, as the ultimate decision to hire anyone is at the sole discretion of the Village of Addison.

IMPORTANT NOTICE – SUBMISSION OF APPLICATION
Applications can be obtained at the Village Hall either in the Administration Department, Room 2100, or downloaded from the Village’s website at www.addisonadvantage.org. Applicants will be notified by letter of the test date for this position, where applicable. All completed applications must be directed to the Director of Human Resources/Risk Management, either via regular mail at 1 Friendship Plaza, Addison, Illinois 60101, emailed to voajobs@addison-il.org or submitted personally to the Administration Department, Room 2100, of the Village Hall by no later than 5:00 PM, May 6, 2022.  Also, applications submitted after the deadline will NOT be accepted. Only one (1) application per person, per testing cycle is accepted. 

RESUMES WILL NOT BE ACCEPTED WITHOUT A COMPLETED APPLICATION.

Equal Employment Opportunity
Please refer to the Village of Addison website: www.addisonadvantage.org, Division of Human Resources Section, to review a copy of the Village’s policy on Equal Employment Opportunity.

IMPORTANT DISCLAIMER FOR POTENTIAL APPLICANTS:
Applicants with disabilities, who need accommodations in order to complete any portions of the application/test should contact the Human Resources Division at (630) 693-7504.

** IMPORTANT - APPLICANTS PLEASE READ**

To avoid conflicts of interest and the appearance of favoritism or bias and to enhance supervision, security, and morale, the Village of Addison believes it advisable to prohibit the employment of relatives in a direct supervisory relationship or to prohibit having two (2) relatives employed in the same department/division. In addition, this policy bars the hiring or employment of an employee's relatives in any position that would: 

  • Have the potential for creating an adverse impact on work performance; or
  • Create either an actual conflict of interest or the appearance of a conflict of interest, such as the relative having an auditing or control relationship to the employee's job. 

 “Relatives” (including blood/step/in-law/adopted/legal guardian) are defined as spouse, mother, father, sister, brother, child, uncle, aunt, grandparent, grandchild, or any individual with whom an employee has a close personal relationship, such as a domestic partner, co-habitant, or significant other. The same prohibitions apply to employees who marry, cohabitate, or become related by marriage.  The provisions of this policy are not limited to personal or familial relationships amongst supervisors, managers, and subordinates. The policy also includes personal and/or familial relationships between individuals working as peers in any department when such relationship actually disrupts the operation of the department or the Village.